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Licensing Partnership Privacy Notice


We are committed to protecting your privacy and will only use your personal information in accordance with the Data Protection Act 2018 (DPIA), Privacy and Electronic Communications Regulations (PERC), General Data Protection Regulation (GDPR) and other relevant legislation.

Our Privacy Policy is set out below: please read it with care as it describes how we will process your data and that of your children.

The information we collect from you may include:

  • Your vehicle registration number, vehicle ownership checks, vehicle make and model;
  • Your address, telephone number, emails address;
  • Contact we have had with you, such as any correspondence and penalty points;
  • Identification badge;
  • Image(s) of you;
  • Personal reference(s);
  • Health data;
  • MOT test certificates(s);
  • Hire and reward insurance policies;
  • Immigration status;
  • Record of fee payments (excluding debit/credit card details);
  • Criminal or motoring offences, cautions or convictions;
  • Information provided by the Disclosure and Barring Service;

The information we collect is necessary for the performance of a task carried out in the public interest.  We collect this information to process your application for a licence in line with our legal obligation(s) under the Town Police Clauses Act 1847, the Local Government (Miscellaneous Provisions) Act 1976 and the Licensing Act (2003).

Information in relation to your application may be shared with the local authorities, which make up the Licensing Partnership, for the purposes of processing your application. The authorities are:

  • Sevenoaks District Council
  • Tunbridge Wells Borough Council
  • Maidstone Borough Council
  • London Borough of Bexley Council

We are required by law to disclose information about licensed drivers to the Cabinet Office as part of the National Fraud Initiative.  They may use it for their own reasons that are different to ours, but they still have to look after it in the same way. You can view their personal information charter on their website.

We may share your information with a number of other organisations as part of the licensing process such as the Police, Driver and Vehicle Licensing Agency, Home Office and the Department for Work and Pensions, to aid with the detection and prevention of criminal acts.  If you have any questions about how these organisations use your data, please contact the Data Protection Officer (see below).

We may also share your information with other local authorities who have signed up to the Kent & Medway Information Sharing Agreement. This allows for early intervention and preventative work, for safeguarding and promoting welfare and for wider public protection. The Agreement upholds the protection of personal information under the General Data Protection Regulation and the UK Data Protection Act 2018.

Our software providers will also store your information, but only on our instructions. They won’t use it for any other reasons, and they have to look after it in the same way we would. You can view their privacy information here:

We use it to process your application for a licence under the Town Police Clauses Act 1847, the Local Government (Miscellaneous Provisions) Act 1976 and the Licensing Act (2003). We won't use it for any other purposes without your consent, or without telling you first.

Sometimes we have to give it to other authorities, organisations or people. This would be for the prevention or detection of crime, or because of legal matters, for example. We don't need your consent to do this, but if we can, we'll let you know if we've passed your information on.

We keep your information only for as long as we need it. Once we no longer need it, we will keep it for a set period (a retention period) but not use it. When the retention period expires we will delete your information from our records. View our Retention Schedule for more details.

You can access the information we hold about you, find out further information on privacy rights, or raise a concern by contacting the Data Protection Officer.

Email: dataprotection@tunbridgewells.gov.uk.

Tel: 01892 554077

By post:

The Data Protection Officer
Tunbridge Wells Borough Council
Room 110
Town Hall
Royal Tunbridge Wells
Kent
TN1 1RS